PURCHASING AND CONTRACTS

Our vendor forms must be completed and return to Accounts Payable prior to ordering, shipping and performing services.   

P&C Legislative Updates 2017
  

HOW TO DO BUSINESS WITH US

Town of Wilkesboro encourages and solicits your business. It is our desire to make contracting with the Town a rewarding experience for all parties involved.

We eagerly await your participation in our endeavor to supply the Town with the "best possible products and services at the best possible prices." The Town Department Heads procure their own purchases and maintains a list of supplies and services procured by his/her departments. 
  

E-VERIFY REQUIREMENTS: 

An e-verify form is included in the Vendor Information Packet and is required by all vendors. 

2017 Legislative Update - H306

2015 Legislative update - H318

2014 Legislative update - H369v8

Original 2013 Legislation - H786/Session Law 2013-418-clarify which employers are subject to the NC's E-Verify laws.

For more information on federal E-Verify laws, click here

For list of E-verify FAQs from the UNC School of Government, click here.

 

HISTORICALLY UNDERUTILIZED BUSINESSES:

HUBEffective July 1, 2009, the State of NC passed G.S. 143-128.4 and 143.48.4, that requires all Historically Underutilized Businesses (HUB)/MWBE to register through the NC HUB Office for HUB/MWBE Certification in order to be considered a HUB/MWBE locally. The State's goal is 10% of all bids should be a HUB/MWBE firms that is registered with the State HUB Office. These firms must be 51% owned, operated and controlled and the HUB/MWBE Categories include the following: 

    • Minority (Black, Hispanic, Asian American, American Indian)
    • Female Owned
    • Disabled Owner (Owner with a Disability)
    • Disadvantaged (Socially and Economically)

 

TOWN OF WILKESBORO'S TERMS & CONDITIONS:  

  • The vendor forms must be completed and return to Accounts Payable prior to ordering, shipping and performing services.   

  • All invoices should be invoiced and remitted to the “Town of Wilkesboro, Attn: Accounts Payable, PO Box 1056, Wilkesboro, NC 28697.”  Please do not send original invoices with deliveries. We accept invoices via mail, fax, or email and the person to contact is Mia Brown, Tel: 336-838-3951 X 239, Fax: 336-838-7616 or email. 

  • We request that your company to establish a SINGLE account for the Town as a whole, i.e., no individual accounts by town department or division. The department information should be in the SHIP TO section. If no Ship to section on invoice(s), indicate which department or employee’s first and last name in the body of the invoice. Please see our Department Contact Form. 

  • All invoices should contain company name, address, telephone and fax numbers, and all items itemized. If not, the invoice will not be processed for payment. Your company will be responsible for contacting us regarding payment.  

  • We will gladly accept handwritten invoices as long as all invoices are legible, dated and contain a company heading. If invoices are illegible, we will ask your company to provide a legible copy before the payment can be processed. 

  • The Town of Wilkesboro uses a Purchase Orders numbers (PO #) for ALL payments. Please make sure the PO # is printed clearly on all invoices, packing lists, packages, statements, shipping notices and any other written correspondence. We are not responsible for any goods delivered without a PO #.  If an invoice is received without a PO #, your invoice will not be processed until a PO # is obtained by the seller. The seller shall contact the employee placing order or Department Head for a PO # before mailing invoice. See Department Contact Form.  

  • The vendor must provide separate invoices for each PO #. One invoice cannot be split between two purchase orders. Invoices will be returned for revising if it contains more than one PO #.   

  • Partial deliveries must be indicated on the invoice and which items are back-ordered from total order.

  • The Town of Wilkesboro requests that all deliveries be shipped FOB Destination/Prepaid and freight added to the invoice. Please do not invoice freight separately from goods or services.  

  • The Town of Wilkesboro pays North Carolina sales and use taxes and is located in Wilkes County. These taxes, when applicable, should be included on your invoice on a separate line from others goods and services. All NC sales tax should be charge to the county where delivery takes place.

  • The Town of Wilkesboro’s payment terms are NET 30 DAYS from the date of Invoice. Payment for goods or services cannot be made from statements or packing lists. 

  • If purchasing contracts are necessary, please contact the appropriate Department Director or Superintendent for these contract negotiations. Please note that the Town Manager has the final approval on all contracts. Please see reverse side for department contact information.

  

LINKS:

The State of NC has registered bidder lists with several state agencies below. The Town of Wilkesboro uses Vendors from these lists. Please consider registering with as many of these lists as possible to help expand your business to other regions of the state.

UNC - School of Government Local Government Purchasing & Contracting

Lookup NC General Statutes                                     

NC Dept of Transportation DBE Program 

NC Division of Purchase and Contract                     

NC E-Procurement

NC Interactive Purchasing System                           

NC IT Procurement

NC Office for Historically Underutilized Businesses (HUB)

NC State Construction Office                                   

NC State Surplus Property 

NC Industrial Commission - Worker's Commissions Insurance